Word Tip: Use the Keyboard to Create a Simple Table

11-11-2013 Word Tip--Use the Keyboard to Create a Simple Word Table Image--153454864Have you ever been typing and found that you needed to put some of your information into a table to display it more attractively? Well, Word has a neat keyboard feature that allows you to do just that.

Although Word’s ability to create tables from the Insert tab or to draw them using the Table Draw feature is wonderful and very easy, your fingers don’t have to leave the keyboard if you use the handy tip described below.

For example, if you want a 2-column table:

Optional/Step 1: Make sure your Show/Hide feature is turned on so you can follow your cursor more easily —located in Paragraph group on the Home tab.

Step 2: Make sure your cursor is at the beginning of your left margin and type the “+” key (no quotes), and then use the Space Bar to space the approximate length of where you want the first column to end and then type another “+” (no quotes).

11-11-2013 Word Tip Step 2

Step 3: Use the Space Bar again to space out the length of the second column and type another “+” and press the Enter key and Presto! You have the first row in your table.

11-11-2013 Word Tip Step 3

Step 4: Your cursor should appear in the first column, and you are now ready to begin typing your text. Just press Tab key to move to the second column and type in that text.

11-11-2013 Word Tip Step 4

Step 5: After you have typed in your text in the second column, press the Tab key again and a new row will be created automatically

Hint: If you want three or more columns, use the Space Bar and the “+” key to space out the length for the third column, etc., accordingly, but make sure all characters appear on one line.

After you have created your table and if you want make it fancier, just select the table and use one of the Word styles in Table Tools >Design.

If you need to take one or more classes to help you enhance your technology skills and productivity, consider taking one of the Microsoft Office classes or other skills/productivity development classes from the BOSS area at Richland College.

For more information on BOSS software and productivity course offerings, the BOSS degree and certificates contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.

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