Tag Archives: Word 2010

Word Tip: Use the Keyboard to Create a Simple Table

11-11-2013 Word Tip--Use the Keyboard to Create a Simple Word Table Image--153454864Have you ever been typing and found that you needed to put some of your information into a table to display it more attractively? Well, Word has a neat keyboard feature that allows you to do just that.

Although Word’s ability to create tables from the Insert tab or to draw them using the Table Draw feature is wonderful and very easy, your fingers don’t have to leave the keyboard if you use the handy tip described below.

For example, if you want a 2-column table:

Optional/Step 1: Make sure your Show/Hide feature is turned on so you can follow your cursor more easily —located in Paragraph group on the Home tab.

Step 2: Make sure your cursor is at the beginning of your left margin and type the “+” key (no quotes), and then use the Space Bar to space the approximate length of where you want the first column to end and then type another “+” (no quotes).

11-11-2013 Word Tip Step 2

Step 3: Use the Space Bar again to space out the length of the second column and type another “+” and press the Enter key and Presto! You have the first row in your table.

11-11-2013 Word Tip Step 3

Step 4: Your cursor should appear in the first column, and you are now ready to begin typing your text. Just press Tab key to move to the second column and type in that text.

11-11-2013 Word Tip Step 4

Step 5: After you have typed in your text in the second column, press the Tab key again and a new row will be created automatically

Hint: If you want three or more columns, use the Space Bar and the “+” key to space out the length for the third column, etc., accordingly, but make sure all characters appear on one line.

After you have created your table and if you want make it fancier, just select the table and use one of the Word styles in Table Tools >Design.

If you need to take one or more classes to help you enhance your technology skills and productivity, consider taking one of the Microsoft Office classes or other skills/productivity development classes from the BOSS area at Richland College.

For more information on BOSS software and productivity course offerings, the BOSS degree and certificates contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.

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How to Link a Single PowerPoint Slide to Word or Excel 2007/2010
Have you ever had to prepare for a meeting and needed to enhance a Word or Excel report with one or two PowerPoint slides from an existing PowerPoint presentation?
You may already know how it is easy to create a link to a PowerPoint file within Word or Excel, but what if you don’t want to view the entire presentation? You will then find yourself “clicking through” the presentation to get to that meaningful slide, which just happens to be Slide 20! Furthermore, you should not be forced to make a separate presentation file for that all important slide or two you want to show your group at this event.
Ellen Finkelstein, who writes for the PC Pitstop Newsletter, has a great tip that can help you navigate quickly and easily from Word or Excel to that specific slide in PowerPoint.
Follow these steps to use this handy tip:
1. Suggestion: Put all of your Word/Excel and PowerPoint files for this project in the same folder.
2.  Open your PowerPoint presentation, go to the slide you want to link to Word/Excel, and note the the number of the slide, e.g., 6.
Tip: If you want the title of the slide to appear in the Tool Tip for the hyperlink, note the slide title as well, e.g., Contact Information.
3.  Then choose File Save As and change the file type to PowerPoint Show.
4.  Open your Word/Excel file, and go to the location in this file where the hyperlink will be inserted. You can either right click to get the shortcut menu, or use the Insert tab and choose Hyperlink.
5.  Once you are in the In the Insert Hyperlink dialog box, click the Existing File or Web Page button. Select the file—notice the icon is different for a PowerPoint Show than a regular PowerPoint presentation, and the file extensions are also different—.ppsx versus .pptx.
6. You’ll see the name of the file in the dialog box’s Address text box. If there are spaces in the file name, you may see %20 in place of the spaces. The HTML code for a space is %20, so just leave the codes as they are if they are found in name of your file.
7.  At the end of the file name in the Address box, add a # symbol, then the slide number. Depending on the configuration of your system, however, you may not have the %20 codes.
An example of the %20 codes might be: How%20To%20Link%20A%20Single%20Slide.ppsx#6.
Tip: To add a tool tip to your hyperlink back in your Word/Excel file, be sure you are still in the PowerPoint file, then click the Outline tab in the left-hand pane and copy and paste the slide title from so that it appears as the end of the name in the Address box. Tool Tips come in handy when you are hovering over a hyperlink because they help identify the specific link. In our example the title of the slide is Contact Information.  See an example in the illustration above.
8. When you have finished with the Hyperlink dialog box, click OK to return to your Word/Excel document.
9.  Test your hyperlink by holding the Ctrl key + clicking on the hyperlink on the text (or object in our case) to see it open to the specific slide in PowerPoint.
For more information on BOSS software offerings, the BOSS degree and certificates, and how the BOSS program can help you with your career, contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.

Screenshots & Screen Clippings in Office 2010

Want to take a picture of something on your computer screen?  With a new feature in Office 2010 you can take screenshots or screen clippings (partial images of the screen) using Word, Excel and PowerPoint. 

Located on the Insert tab in the Illustrations group, the Screenshot and Screen Clipping commands allow you take a snap shot of any open program windows or to select just a portion of any open program window to clip and add to your document.

To use the Screenshot command, open the window that you wish to illustrate, click the Insert tab, then click the Screenshot button.  A thumbnail of the window appears in the Available Windows gallery; click the thumbnail.  An image of the window is inserted in your Word document as a graphic object.  You can move, resize and format the object just as you would any graphic object.

To insert only a portion of the available window into your Word document, click the down arrow on the Screenshot command and click Screen Clipping. Using the mouse pointer, drag to select only the portion of the screen you wish to select.   When you release the mouse button, the clip will be inserted into your Word document.

It’s a very handy and simple to use new feature in Office 2010!

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