Tag Archives: MS Office 2016

Wanted: Top-Flight Administrative Professionals Who Want to Grow with Their Companies!

499171549_aYes, today’s employers understand that not only are talented, highly-skilled administrative professionals assets to their companies but that they are also essential to the competitive success of these companies!

Over the years, the role of the administrative professional has changed dramatically, and the future shows that people who work in this capacity will continue to see changes in terms of duties and expectations.

In a 2015 joint research project conducted by Office Team and IAAP (International Association of Administrative Professionals), it was found that the skills most valued by employers and needed by administrative professionals include the following:

Time Management

The ability to maximize tasks effectively and efficiently is highly valued and desired. In fact, top-flight professionals are not only expected to manage their own tasks and time but also to manage the schedules of those whom they support—this may include team members, managing supervisors, and executives. Multi-tasking takes on a whole new meaning, but it goes with the turf for those who are truly successful in the art of task/time management.

Technical Skills

595140878_cBeing highly competent in Word, Excel, and PowerPoint—having your MOS certification in one or more of these applications—will go a long way in convincing a potential employer of your productivity capabilities.

Knowledgeable in layout and design—Microsoft Publisher for basic design (for more advanced projects, consider Adobe InDesign or Photoshop) can assist you in making your output look professional.

Collaboration and knowledge of databases—collaboration packages such as SharePoint are highly valued by companies as a way of housing company content and sharing this information within and among work groups. Other packages that are used by work groups for sharing (and by individuals) on projects include OneNote and Evernote. Your ability to work with databases such as Access and FileMaker Pro can only add to your attractiveness.

Social Media

Managers have increasingly turned to their admins in order to stay up-to-date on company social media interaction with customers, clients, and others. Knowing how to use social media professionally is now expected. Be sure you have a professional acquaintance with sites such as Facebook, Twitter, LinkedIn, Pinterest, and Instagram; and know their role and how to use them as business tools.

 

170463151_eFinally, and according to Matt Krumrie, those skills that have become known as “soft skills” and that include excellent communication skills (written and verbal), outstanding tact and diplomacy when working with others, and strong critical-thinking skills are indispensable. These soft skills “round out” what goes in to becoming and staying a top-flight administrative office professional!

 

 

If you want to develop or upgrade your skills to help you in today’s job market, consider enrolling in the Business Office Systems & Support program at Richland College. You will have a wide selection of courses (offered online and face-to-face) from which to choose. These courses range from basic keyboarding, computer literacy, administrative office procedures, business communications, Word, Excel, PowerPoint, Outlook, OneNote, Access (includes preparation for the Microsoft Office Specialist certification exam**) etc. These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.

Richland College is in northeast Dallas and located at 12800 Abrams Road. For more information, please contact Angela Nino at anino@dcccd.edu or call 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office 365***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office 365, which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote, which can be used on up to 5 devices.
Sources:
1.  Krumrie, Matt (2016, July 7) What to Look For In A Great Administrative Assistant. Retrieved from  https://www.ziprecruiter.com/blog/what-to-look-for-in-a-great-administrative-assistant/
2.  Office Team (A Robert Half Company) and IAAP (2015) How to Hire All-Star Administrative Professionals and Maximize Their Potential. Retrieved from https://www.roberthalf.com/officeteam/office-of-the-future-how-to-hire-all-star-administrative-professionals-and-maximize-their-potential

 


Congratulations to Professor Dee Hobson!

small-dee-hobson-image-with-frameCongratulations to Professor Dee Hobson on being selected as Richland College’s 2016-2017 Excellence in Teaching recipient!

“Dee,” as she is known to colleagues and to many of her students, is a full-time BOSS faculty member in Richland’s BOSS program, where she has taught for the past 17 years. Dee holds a Bachelor’s Degree in Business Teacher Education from Southern Illinois University and a Master’s Degree in Business Education from Memphis State University.

Dee brings a tremendous wealth of experience and knowledge to students who are enrolled her BOSS classes in many important ways, because she has

  • taught at private and public education institutions (both at the secondary and community college levels).
  • provided corporate training to a number of companies in the DFW area.
  • designed curriculum for public and private institutions.
  • created staff development programs and activities for several local DFW ISDs.
  • supervised and managed corporate personnel both in the United States and abroad.
  • served on the board of directors of the Dallas County affiliate of The Susan G. Komen Breast Cancer Foundation. She also received that organization’s Volunteer of the Year Award.
  • received Microsoft Office Specialist (MOS) software certifications over the years in the key Microsoft software applications–Word, Access, Excel, PowerPoint.

We are proud to call Dee one of our own, and we are thrilled that her on-going contributions to helping students succeed have received such laudatory recognition!

If you want to develop or upgrade your skills to help you in today’s job market, consider enrolling in the Business Office Systems & Support (BOSS) program at Richland College. You will have a wide selection of courses (offered online and face-to-face) from which to choose. These courses range from basic keyboarding, computer literacy, business communications, Word, Excel, PowerPoint, Access (includes preparation for the Microsoft Office Specialist certification exam**), office procedures, etc. These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information, please contact Angela Nino at anino@dcccd.edu or call 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office, which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote, which can be used on up to 5 devices.


Introducing Excel 2016’s New IFS Function!

Have you ever needed to establish categories or summary ranges for numerical information?

Let’s say you have the feedback from a seminar that was held earlier this year, and you’ve chosen the categories of Excellent, Satisfactory, Needs Improvement, and Unsatisfactory to help determine what items need improvement or attention as you plan future seminars.

In our example, the results have to have a rating of 87 or above to be considered Excellent, 86 to 75 to be Satisfactory, and 74 to 70 for the Needs Improvement category. A score of 69 and below is considered Unsatisfactory.

08-29-2016_dYou can use the new IFS Function in Excel 2016 to help you quickly obtain your information. In fact the Excel 2016 IFS function can help obtain the conditions on 127 different conditions!!  In our example, you can see the categories and scores for these items, but how can we quickly determine what needs improvement, is satisfactory, etc.?
Just one word of caution
–if you open a file containing the IFS function in an older Excel version, the error message #NAME? will appear.

The two screen shots below allow you to see the conditions and the criteria for this function that must be met for each category. We simply create the IFS function for the first item and include conditions and what will appear for each score. In this case Cell C3 is where the IFS function will appear for the conditions in Cell B3.

 08-29-2016_a08-29-2016_bOnce all of your conditions are stated in Cell C3, you can then copy the function in to Cells C4, C5, C6, C7, C8, and C9 and presto! You have your work completed! The finished results appear below:

08-29-2016_cKeep learning how to use Excel more efficiently so that you work smarter,
not harder!!!

If you want to develop or upgrade your skills to help you in today’s job market, consider enrolling in the Business Office Systems & Support program at Richland College. You will have a wide selection of courses (offered online and face-to-face) from which to choose. These courses range from basic keyboarding, computer literacy, business communications, Word, Excel, PowerPoint, Access (includes preparation for the Microsoft Office Specialist certification exam**), office procedures, etc. These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information, please contact Angela Nino at anino@dcccd.edu or call 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office, which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote, which can be used on up to 5 devices.


Exploring New Features in Word 2016

With Word 2016 making its debut last September and now that the year 2016 has arrived, it’s a good time to explore some of the new features that are in this latest version of Word.

Use the Tell Me Feature

01-19-2016 Word Feature 1aThis feature can help you get the answers (and steps) to tasks quickly and easily. Simply look to the right on the ribbon and locate the text field which will allow you to type in your query or topic.
For example, I decided I wanted to find out how to insert a math equation into a Word document. As you can see in the next two illustrations, it’s just that easy—type the topic and you will be presented with a list of possibilities. Another feature that is contained within the equations area is Ink Equations.
01-19-2016 Word Feature 1b

Write with Ink Equations
If I decide at this point that I want to actually “write” an equation, I can use my mouse to draw the equation or use my finger or a stylus with a touch screen device. My “written” equation will automatically be converted to text.

01-19-2016 Word Feature 1c

 

Take Advantage of Smart Lookup
Use Bing’s lookup feature to help you with research on the web or word definitions without leaving Word. Simply select the word or phrase and right-click it and then choose Smart Lookup from the short-cut menu. You will at least get definitions, perhaps some Wiki articles, and depending on the topic/phrase, you may get graphics as well. I chose “social media” as my topic, and the second screen shot below shows a wealth of information that was generated, and all without leaving Word!

01-19-2016 Word Feature 1d01-19-2016 Word Feature 1e

Collaborate Quickly and Easily
Need to work on a document with other people? If you use OneDrive or SharePoint, you can collaborate in “real time.” In other words, you can see the changes made by each other as they happen. Once you’ve saved the document online, you just click Share (located in the far-right corner) to generate a link or email an invitation. Once the others have opened the document and agreed to share changes, you can see their changes as they happen.

Create Great Looking Shapes Faster and Easier
Word’s lineup up of shapes from the Shapes gallery just got easier by allowing you to give your documents that professional look in selecting the color or special effect enhancements for your shapes from a list of presets.

If you want to upgrade or develop skills that can help you in today’s job market, consider enrolling in the Business Office Systems & Support program at Richland College. You will have a wide selection of courses (offered online and face-to-face) from which to choose. These courses range from basic keyboarding, computer literacy, business communications, Word, Excel, PowerPoint, Access (includes preparation for the Microsoft Office Specialist certification exam**), office procedures, etc. These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information, please call Angela Nino, Lead Faculty, aedwords@dcccd.edu 972-238-6382.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office*** If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office, which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote.