Switching the order of paragraphs in a Microsoft Office Word document can be a frustrating task. If you cut and paste the paragraph, you often have to add or remove space before or after the paragraph to make certain that the spacing is correct.
Instead of cutting and pasting, try using the SHIFT + ALT keyboard shortcut method. The task is easy using this method. Follow these steps:
- Click anywhere in the paragraph you wish to move
- Hold down SHIFT + ALT
- Move the paragraph up or down using the up/down arrow keys
- Each press of an arrow key causes the paragraph to “jump above or below” one adjacent paragraph
If you are unfamiliar with the SHIFT + ALT method, try it! You will find this method both quick and easy to use, and your document will be complete with all paragraphs in the correct order in no time. It is another little known perk of Microsoft Office Word.