Click on this image to find out more about administrative assistant positions that have recently been posted by Texas Instruments. Be sure to pay close attention to the qualifications and skills that are required for these jobs. Improve your hiring chances by making sure your skills are up-to-date.
If you need to update your communication and business writing skills OR your software skills, register for classes in Richland College’s BOSS program. For more information on classes, certificate programs, or the associate degree plan, e-mail Angela Nino at ANino@dcccd.edu or reach us by phone at 972-238-6215.
The online job bank, Monster.com, has provided an excellent list of questions and suggested responses for you to examine in order to help you prepare answers that will help you outshine the competition.
Certainly if you are currently employed as an administrative assistant, you are aware of the fact that your duties may cover a wide area—you have to be proficient in software, have good interpersonal skills, be able to research information competently, be able to demonstrate good writing skills. You may also be responsible for delegating or overseeing projects through to their completion, arranging travel schedules, and handling aspects of the company’s social media site—just to name a few.
According to Robert Hosking, who is executive director of OfficeTeam and who is mentioned in the Monster.com article, you need to have your skill sets delineated into two broad categories—hard skills and soft skills. You need to think of responses that will clearly show off your abilities and initiatives to potential employers.
The bottom line is that employers want to know how you can use your skills in their organization, and you should be prepared to explain scenarios that give them an idea as to whether your skills are good match to the culture of their organization.
For more information on the BOSS program and how it can help you prepare for a successful career, contact Becky Jones, Associate Dean, firstname.lastname@example.org 972-238-6215.
According to resume guru Barbara Safani, a poorly formatted resume can be a “deal breaker.” When you are asked to submit your resume to potential employers, be sure you avoid the following five pitfalls:
- Stay Away From Bulk–everyone agrees that large chunks of text are boring and a turnoff. Pick your words carefully so that your descriptions are clear, precise, and concise. Safani recommends no more than six lines to describe your responsibilities for a given position. Use graphic highlighting to illustrate your accomplishments, and make use of bullets.
- Tiny Type Is Not Good For The Eyes Or You–trust me, if an HR manager feels the need to pull out a magnifying glass in order to read your resume, your resume won’t get read! The recommended font size ranges from 10 to 12 points. This range has long been the accepted norm for reading material. If you go below this font size, you go at your own risk.
- Save the Fancy Fonts for Friends and Frivolity–the accepted business font types are Times New Roman and Arial or ones that closely resemble these two. The fancy script, or calligraphy fonts, or ones that look as though they should be on a theater program are difficult to read and considered inappropriate for business settings. One other word of caution is not to indulge yourself by bringing on the “bold and italics.” If you must use boldface, use it strategically and sparingly.
- Use White Space to Frame Your Message–if your resume is spread from edge to edge on the paper, the first impression is, “this is too much information, and it’s going to take too much time to read.” So guess where the final resting spot is for these resumes?—that’s right, File 13! Use white space to frame your information attractively and to make it easy for HR managers to quickly spot your key selling points.
- Too Long, So Long–a potential employer isn’t going to “wade through” pages of information to find out about your important experience and skills. If you have lots of experience from a number of positions, Safani recommends that you abbreviate older experience and perhaps put it in a category labeled “additional experience.”
Use these tips to help you fine tune your resume and to compete successfully for that coveted job!
For more information on the BOSS program and how it can help you prepare for a successful career, contact Becky Jones, Associate Dean, email@example.com, or by phone at 972-238-6215.