by Royce Murcherson
As an author and teacher in today’s digital world, I am bombarded with email heralding messages of all sorts. But the messages that stand out most in my mind are the ones that arrived in a small envelope either slipped under my door or dropped in my mailbox.
One in particular was from a student thanking me for teaching a great class and letting me know how much she appreciated the effort. It would have been easy to send an email added to an already long list in my exploding inbox. Instead she chose to write a note that did not go unnoticed. Here was an individual who chose to express a sentiment in a genuinely real way.
In this age of electronic communication, it is easy to overlook the simple value of a handwritten note. Why bother when you can email, text, or send digital greeting cards? It’s easier to tweet, post, email, or pin. It’s fast, it’s cheap, and unremarkable. But isn’t it better to do something thoughtful and unexpected that differentiates your message from others?
Where is the inherent value in handwritten notes? It’s authenticity. It’s not just the words you put to paper, but the deeper message you send. Ask yourself, when was the last time you received a real paper message in your ‘real’ inbox at work? Chances are you may not be able to come up with a date. This is what makes a handwritten note important. They give pause because they are seen so rarely. Here are some key questions to consider.
WHAT’S IT GONNA COST? NOTHING YOU CAN’T AFFORD
Handwritten notes require extra time to compose a thoughtful message and check your own grammar and spelling. These notes will also require a small investment in stamps, notecards, or stationery.
WHAT WILL YOU GET OUT OF IT? BENEFITS THAT CAN’T BE DENIED
You send a loud and clear message to the recipient. You are taking the time to convey appreciation or thanks in a more meaningful way than typical electronic communication.
WHAT ARE SOME OCCASIONS TO USE A HANDWRITTEN NOTE? MORE THAN YOU THINK
• acknowledge hard work
• follow up a meeting or conversation of importance
• recognize accomplishments
• recognize service anniversaries
• express thanks, gratitude, or appreciation
• celebrate birthdays
• offer best wishes
In today’s workplace, technology is a wonderful thing. It’s a tool that improves processes and solves problems. It also creates opportunities for more time to accomplish the tasks that will help us to be successful. But don’t forget to take a little of that ‘saved time’ and invest it in an old fashioned practice that will create a lasting impression on your colleagues.
For a more other discussions on persuasive business writing and workplace etiquette, see my book:
Royce Murcherson, Ph.D., The Guide to Persuasive Business Writing: A New Model that Gets Results. Iowa: Kendall-Hall, 2013
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