# Tag Archives: Functions The IF function evaluates a condition (a logical test), and then returns one value if the condition is true and another value if the condition is false.

Use the following information as a guideline for the IF Function.  It is also helpful to use the Function Arguments dialog box (shown above) to build the If Function.  (Click fx button to left of Formula Bar and Locate IF function.)

The IF function has three arguments:

A condition that is evaluated as true or false.

The value to be returned if the condition is true.

Value may be Text (surrounded by quotation marks; “” denotes leave blank)

Value may be a Number

Value may be a Formula

The value to be returned if the condition is false.

Value may be Text (surrounded by quotation marks; “” denotes leave blank)

Value may be a Number

Value may be a Formula

The condition (first argument) uses one of the following six relational operators:

 Equal To: = Not Equal To: <> Less Than: < Greater Than: > Less Than or Equal To: <= Greater Than or Equal To: >=

The format of the IF function is:

=IF(condition to be evaluated or logical test, value if true, value if false)

For example, if your employees were to receive a bonus or \$250 if their sales for the month of May were greater than or equal to \$1000, then here is what the IF function would look like in cell C8 for Ben (the first employee):

Ben’s sales for the month were \$1500 (B8) and the bonus cell is C8.

=IF(B8>=1000, 250, 0)  or to leave bonus cell blank  =IF(B8>=1000, 250, “”)

Condition to be evaluated: B8>=1000

Value if true:  250

Value if false:  0  (or “” to leave cell blank)

You could then copy the formula to determine which employees were to receive a bonus of \$250 and which employees were to receive no bonus.

If you have never used the IF function in Excel, give it a try.  The function is a real time saver when performing certain types of calculations using any version of Microsoft Excel.

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For more information on the Business Office Systems and Support (BOSS) department, contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215. Would you like to enter an Excel function in a cell without typing the entire function name? It is easy to do if you are familiar with the Formula AutoComplete feature in Excel.

To use this feature, click to select the cell in which you wish to enter the function. Type an equal sign and begin to type the function name. As you begin typing the function name, a list of functions appears below the active cell. The functions listed match the letters you have typed. Continue typing until you see the function you want.

Then, double-click the name of the function you want to use. The function and its arguments appear in a ScreenTip below the cell; you can use the ScreenTip as a guide to enter the necessary function arguments.