Rearranging Paragraphs in a Word Document

Shifting or rearranging paragraphs in Microsoft Word can be tedious.  If using drag and drop you may go too far or not far enough.  Then you must start the process again.  When copying and pasting, formatting is often changed erroneously.  Is there another way?  Of course!

Instead of copying and pasting paragraphs, which can wreak havoc on your formatting and is generally a bit clunky, try using a keyboard shortcut.

Highlight the paragraph to be moved and click ALT-SHIFT. While holding down the ALT & SHIFT keys, use the up or down arrows to move the paragraph around the document. The entire section will move as if it’s a single block.

Could it be any easier?

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For more information on the Business Office Systems and Support department, contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.