Category Archives: Richland College Information

5 Reasons to use Microsoft Publisher
  1. Affordable

Publisher is significantly cheaper than other desktop publishing programs.  In fact, it is bundled (or included) in many versions of Microsoft Office and Office 365 so you might already have it available on your computer.

  1. User Friendly

Publisher is very user friendly.  Since it is part of the Microsoft products, many of the commands are the same as in Microsoft Word.

  1. Templates

Microsoft Publisher comes with a large assortment of templates to help you create document.   These include flyers, posters, business cards, newsletters, banners, tickets, cards, and labels to name a few.

  1. Mail Merge

Publisher lets you use mail merge or email merge so you can customize publications to specific clients or information.  This provides a “personal touch” to your documents.  You can add merge to documents, emails, labels, or as a graphic overlay.

  1. End Product

You can save the file as a publisher file, a PDF file, a HTML file, a Word file, or a graphic file (JPEG, TIF, PNG or GIF).

  1. High Quality End Products

You can print the documents you create on your personal printer as an RGB color publication. There is also a wide variety of specialty papers you can purchase to print special document.  For example, there is special perforated, heavy stock paper you can purchase for business cards.    The documents created in publisher can also be exported to a file that is ready to be taken to a commercial printer.  Just make sure you are aware of any requirements the printer has before you create the document.

If you are interesting in learning more about a Publisher class or the Richland College Business Office Systems Program, send us an email at RichlandBOSS@dcccd.edu.


Handy Tips for Linking Outlook and OneNote 2016 Together That Can Make Your Meetings More Efficient!

Do your responsibilities include planning meetings for yourself with (or for) others?

Let Microsoft’s Outlook and OneNote help you to plan these meetings, to develop agenda items, to assign tasks, and to stay in contact with key people all along the way.  

Tip 1: Create Agenda Items in OneNote.

While you are in OneNote, you can develop your agenda items from background materials and supporting information. OneNote is great for storing (and importing) detailed information from other sources such as the Internet, Word files, Excel files, PowerPoint, etc., as you continue to plan and develop the content for your meeting. If you need to share and get input from others, the OneNote Share feature comes in very handy during the preparation phase. You also have the option of emailing a OneNote page to a colleague.

Tip 2: Create Group(s) with Attendees in Outlook

If you meet with a group of individuals on a regular basis, you will want to create a group in Outlook that includes these individuals so your emails go out to them on a group basis. You can also easily keep track of who will be attending the meeting

Tip 3: Manage Your Calendar in Outlook

You can show others your availability for upcoming meetings and specify the range of dates and your availability type—busy, free, tentative, etc. The image on the left shows several options for viewing this information and whether you want to include details. Depending on you and your groups needs and wishes, you can also create group calendars that can be shared and emailed so that everyone is informed.

Tip 4: Take Meeting Notes in OneNote

Once your meeting begins and minutes need to be taken, you have two great OneNote options—if you have a laptop (or tablet) that supports handwriting conversion, you may want to use the Draw feature to write down the key points from the meeting. However, if your tablet doesn’t support “inking”—Ink to Text, you can still use your tablet to write down your minutes and then use a Windows PC with OneNote to convert the handwriting to text.

And you have yet another option, which is to record the minutes using the Audio feature (also includes a Video feature) in OneNote and is available on laptops. If you choose this option to capture your minutes, be sure you have a compatible microphone (and/or camera) for your laptop. Note: The OneNote app for tablets (iPad and Android) also allows you to record audio and video.

Tip 5: Follow Up on To Dos and Tasks in Outlook and OneNote

After most meetings, there is typically some follow up to be handled or task assignments made to various individuals. Use Outlook to assign specific tasks to individuals and review the progress on task completion. If you created your task assignments in Outlook, you can easily put this information in OneNote and vice versa. However, the one drawback, at this point in OneNote, is that note tags created in OneNote don’t show up in Outlook—though I’m sure Microsoft must be working on getting this feature off “the wish list” and granted!

If you want to learn how to increase your productivity and efficiency, consider taking an online course on Outlook and/or OneNote in the Business Office Systems & Support program (BOSS) at Richland College. The Outlook 2016 course is 7½ weeks (listed as POFI 1104-83438). This course also includes preparation to take the MOS certification exam for Outlook 2016. The OneNote 2016 course (POFI 1104‑83448) is also being offered online for 7 ½ weeks. Click this link for more details on dates for both courses.

Richland College is in northeast Dallas and located at 12800 Abrams Road. For more information, please contact Angela Nino at anino@dcccd.edu or call 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.
***Get a Free Copy of Microsoft Office 365***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office 365, which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote and can be used on up to 5 devices.

WRITING TO WIN: HOW LONG IS TOO LONG?

10-09-2016_aWRITING TO WIN:  HOW LONG IS TOO LONG?

One of the greatest realizations seasoned professionals come to find out is the fact that ‘you don’t know what you don’t know’, meaning, you may not realize that even though you have years of experience in the office, this does not necessarily mean you are a great business writer.

Business writing is an art and a skill. It is artistic because a well put together business document can be a beautiful thing when it accomplishes your purpose.  It is a skill because it takes practice and the knowledge of three key considerations essential for effective business communication.  I will discuss each of these over the course of three posts, the first being this one which is dedicated to LENGTH.

CONSIDER THE LENGTH      

CONSIDER THE DATA

CONSIDER THE AUDIENCE   

To be effective is to produce a win. What is a win exactly? A win is getting the recognition you deserve after having your idea, solution, or process improvement acknowledged and accepted.  Therefore, it is important that you be well acquainted with these areas that will have everything to do with accomplishing your goals.

10-09-2016_bCONSIDER THE LENGTH of your document. This is very important because a reader can easily become distracted, disengaged, or outright bored if there seems to be no end in sight.  What is an acceptable length? It depends on the document. Email, interoffice memos, letters, reports, and internal proposals have different objectives. The objective drives the length, that is, the reason why you are writing the document. But it doesn’t just stop at its reason for being.

YOU MUST ALSO TAKE INTO CONSIDERATION: 

  • The Recipient – Have some knowledge of the individual to whom you are writing.  Is this person a stickler for detail? Or does this person prefer   ‘broad brush strokes’ rather than getting bogged down in the minutiae?
  • The Subject – Some subjects require more length than others. Longer topics should be summarized in an executive summary and detail can be provided in an attachment or appendix, satisfying the person who wants details, but not overwhelming those that want broad brush strokes. Always remember, LENGTH IS CONTINGENT ON THE TYPE OF DOCUMENT.
  • The Type of Document – Different types of documents have varying lengths. Below, are a few examples.

10-09-2016_cTypes of Documents and Their Lengths

  • EMAIL – [200 – 250 words] Email is considered a ‘brief’ form of communication. Be concise. They should be no more than three paragraphs. There are basically two types: informational and promotional. Informational email can be exactly what it is, a means of imparting information. They can also be persuasive, meaning, they are small arguments that are meant to sway opinion. Persuasive email tends to be longer than informational because you must be careful to include such persuasive elements such as a claim, support and considerations of audience. Informational email should absolutely be no longer than 200 words.
  • INTEROFFICE MEMOS – [300 – 350 words] it can be hard to tell the difference between the traditional memo and an email message. Memos frequently do not have the ‘MEMORANDUM’ banner at the top anymore. They are frequently sent in the form of an email or as an email attachment. So, is it email or what? No, memos are not email. They are longer. They can use various techniques to layout information such as: bullets, sub-headings, and the occasional table if it is very small.  In short, memos include much more detailed information. They are a more formal document.
  • LETTERS – [250 – 300 words] Letters have an inherent amount of power that sets them apart from email and memos, but they must not exceed one page. They may be composed to gather information or show appreciation. They can solicit new business or convey bad news. They can announce promotions or terminate employment.
  • REPORTS – [up to 500 words] Reports have the luxury of added length.  Because there are several types of reports: progress, term projects, activity, and feasibility to name a few, the length can vary. Five-hundred words would more than likely be a business progress report. Feasibility reports would be appropriate at this length. Activity reports can top out at 300 words depending on the activity.
  • INTERNAL PROPOSALS – [500 – 600 words] Proposals come in various shapes and sizes. They can be either internal or external. They can be either solicited or unsolicited. They can be as short as an email and as long as a ten-page document.  They have the luxury of being longest document you might every write. They are always persuasive in nature. In short, proposals are arguments which require length to be truly effective.

10-09-2016_dFINALLY

What is important to note when it comes to length of business documents is to keep the meaning of the word, concise, firmly rooted in your mind. When you are in the workplace, you are not in a classroom. You are not writing research papers, essays, responses, or summaries. You are crafting a message that your reader must realize quickly and clearly.

For an expanded discussion on effective business writing and workplace etiquette, see my book:

Royce Murcherson, Ph.D., The Guide to Persuasive Business Writing: A New Model that   Gets Results. Iowa: Kendall-Hall, 2013

Clip Art, provided by Microsoft Office Professional Academic, 2010

If you want to develop or enhance your business communication skills, consider enrolling in the Business Office Systems & Support (BOSS) program at Richland College.

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information, please contact Angela Nino at anino@dcccd.edu or call 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office, which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote. You can install this software on up to 5 devices.

 

 

 

 


Congratulations to Professor Dee Hobson!

small-dee-hobson-image-with-frameCongratulations to Professor Dee Hobson on being selected as Richland College’s 2016-2017 Excellence in Teaching recipient!

“Dee,” as she is known to colleagues and to many of her students, is a full-time BOSS faculty member in Richland’s BOSS program, where she has taught for the past 17 years. Dee holds a Bachelor’s Degree in Business Teacher Education from Southern Illinois University and a Master’s Degree in Business Education from Memphis State University.

Dee brings a tremendous wealth of experience and knowledge to students who are enrolled her BOSS classes in many important ways, because she has

  • taught at private and public education institutions (both at the secondary and community college levels).
  • provided corporate training to a number of companies in the DFW area.
  • designed curriculum for public and private institutions.
  • created staff development programs and activities for several local DFW ISDs.
  • supervised and managed corporate personnel both in the United States and abroad.
  • served on the board of directors of the Dallas County affiliate of The Susan G. Komen Breast Cancer Foundation. She also received that organization’s Volunteer of the Year Award.
  • received Microsoft Office Specialist (MOS) software certifications over the years in the key Microsoft software applications–Word, Access, Excel, PowerPoint.

We are proud to call Dee one of our own, and we are thrilled that her on-going contributions to helping students succeed have received such laudatory recognition!

If you want to develop or upgrade your skills to help you in today’s job market, consider enrolling in the Business Office Systems & Support (BOSS) program at Richland College. You will have a wide selection of courses (offered online and face-to-face) from which to choose. These courses range from basic keyboarding, computer literacy, business communications, Word, Excel, PowerPoint, Access (includes preparation for the Microsoft Office Specialist certification exam**), office procedures, etc. These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information, please contact Angela Nino at anino@dcccd.edu or call 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office, which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote, which can be used on up to 5 devices.


Introducing Excel 2016’s New IFS Function!

Have you ever needed to establish categories or summary ranges for numerical information?

Let’s say you have the feedback from a seminar that was held earlier this year, and you’ve chosen the categories of Excellent, Satisfactory, Needs Improvement, and Unsatisfactory to help determine what items need improvement or attention as you plan future seminars.

In our example, the results have to have a rating of 87 or above to be considered Excellent, 86 to 75 to be Satisfactory, and 74 to 70 for the Needs Improvement category. A score of 69 and below is considered Unsatisfactory.

08-29-2016_dYou can use the new IFS Function in Excel 2016 to help you quickly obtain your information. In fact the Excel 2016 IFS function can help obtain the conditions on 127 different conditions!!  In our example, you can see the categories and scores for these items, but how can we quickly determine what needs improvement, is satisfactory, etc.?
Just one word of caution
–if you open a file containing the IFS function in an older Excel version, the error message #NAME? will appear.

The two screen shots below allow you to see the conditions and the criteria for this function that must be met for each category. We simply create the IFS function for the first item and include conditions and what will appear for each score. In this case Cell C3 is where the IFS function will appear for the conditions in Cell B3.

 08-29-2016_a08-29-2016_bOnce all of your conditions are stated in Cell C3, you can then copy the function in to Cells C4, C5, C6, C7, C8, and C9 and presto! You have your work completed! The finished results appear below:

08-29-2016_cKeep learning how to use Excel more efficiently so that you work smarter,
not harder!!!

If you want to develop or upgrade your skills to help you in today’s job market, consider enrolling in the Business Office Systems & Support program at Richland College. You will have a wide selection of courses (offered online and face-to-face) from which to choose. These courses range from basic keyboarding, computer literacy, business communications, Word, Excel, PowerPoint, Access (includes preparation for the Microsoft Office Specialist certification exam**), office procedures, etc. These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information, please contact Angela Nino at anino@dcccd.edu or call 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office, which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote, which can be used on up to 5 devices.


Microsoft Office 2016 (Office 365) BOSS Classes Are Here!!!

Office 365 Apps as of May 2016Do you need to learn Microsoft Office or update your Microsoft Office skills?

GET DIGITALLY PREPARED TODAY by taking one or more Microsoft Office productivity software classes—Word, Excel, PowerPoint, Access, or Publisher—through Richland College’s BOSS Program.

REGISTRATION is going on now through Saturday, August 20, 2016, for full-semester classes.
For online and flex-term classes, registration will resume on Monday, August 29, and will be available until the beginning of the actual class start date. Click here to see the class schedule for Fall 2016 BOSS classes.

  • Word 2016 – offered on campus and online
  • Excel 2016 – offered on campus and online
  • PowerPoint 2016 – offered on campus and online
  • Access 2016 – offered on campus and online
  • Publisher 2016 – offered on campus and online

As you learn the latest software version of Microsoft Office, you will also be preparing for the Microsoft Office Specialist certification exam(s) that are available for Word, Excel, Access, and PowerPoint. Getting your certification in one or more of these software applications lets employers know that you are proficient and highly knowledgeable about that application, which can help you with employment and promotions.

For more information on these courses and how to get registered, please contact Angela Nino at 972‑238‑6215 or by email at anino@dcccd.edu

**Richland College is an authorized Microsoft Testing Center for the Microsoft Office Specialist (MOS) certification exams.

DYK?–if you take a DCCCD class, you are eligible for a free download of the latest Microsoft Office 2016 (Office 365) version? You can use your MS Office software on up to 5 devices!

Richland College is located in northeast Dallas at 12800 Abrams Road.


Why You Should Learn Excel!

Click on the YouTube video below to listen to the song that was created by University of Texas Professor Clint Tuttle and get an entertaining, enlightening serenade on why you should learn Microsoft Excel.

According to a 2015 U.S. News & World Report article, “If you want a better job, master Excel.”

Middle-skill Jobs—those jobs that require more than a high school diploma, but less than a bachelor’s degree—are considered the jobs that have long been associated with middle income wage earners. For example, jobs such as office and administrative assistants as well as managerial positions in industry, communications, retail, healthcare, and other major sectors want their employees to be proficient in spreadsheets—Excel.

In fact the demand for digital proficiency for these middle-skill jobs has only grown over time and will continue to grow. You can read more about these jobs by clicking this link to read the 2015 report (PDF file) prepared by Capital One Financial Corporation and Burning Glass Technologies.

Meanwhile, sit back and enjoy Professor Tuttle’s musical message—it’s the truth, folks!

GET DIGITALLY PREPARED TODAY by taking an Excel class or other Microsoft Office productivity software classes—Word, PowerPoint, Access, and Publisher—through Richland College’s BOSS Program. The Microsoft Office 2016 version and Windows 10 will be offered this coming fall!

**Richland College is an authorized Microsoft Testing Center for the Microsoft Office Specialist certification exams.

DYK–if you take a DCCCD class, you are eligible for a free download of the latest Microsoft Office 365 version? You can use your MS Office software on up to 5 devices!

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information on BOSS class offerings, please call 972-238-6215 or email Angela Nino at anino@dcccd.edu.


Watch Your International Manners! Important Don’ts to Observe in 15 Countries

480098185--04-18-2016 Flag imageClick on this link to take a look at the Business Insider graphic that was created by authors Sarah Schmalbruch and Samantha Lee on what NOT TO DO when visiting any of the following 15 countries.

Body language along with other overt actions are very important components of your communications, and they should be kept in mind and respected when traveling abroad.

  1. Chile
  2. Croatia
  3. France
  4. Germany
  5. India
  6. Ireland
  7. Japan
  8. Kenya
  9. Mexico
  10. New Zealand
  11. Norway
  12. Russia
  13. Singapore
  14. Turkey
  15. United Kingdom

Source: http://www.businessinsider.com/how-not-to-behave-infographic-2015-5

If you want to improve your communication skills or learn/update your computer software skills, consider taking a Business Office Systems & Support (BOSS) course at Richland College.

Richland College, which is located in northeast Dallas at 12800 Abrams Road, offers both online and on-campus courses. For more information, please call Angela Nino, Lead Faculty, aedwords@dcccd.edu 972-238-6382.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office Pro Plus***If you are a student in the Dallas County Community College District, you are eligible to download a free version of Microsoft Office Pro Plus (or 2011 on the Mac) which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote.


Are You Ready for These Administrative Assistant Positions???

03-31-2016-TI Job Search 515964426

 

 

 

 

 

 

 

 

Click on this image to find out more about administrative assistant positions that have recently been posted by Texas Instruments. Be sure to pay close attention to the qualifications and skills that are required for these jobs. Improve your hiring chances by making sure your skills are up-to-date.

If you need to update your communication and business writing skills OR your software skills, register for classes in Richland College’s BOSS program. For more information on classes, certificate programs, or the associate degree plan, e-mail Angela Nino at ANino@dcccd.edu or reach us by phone at 972-238-6215.


Richland College’s Techie Transfer Fair: AAS and Beyond

What does your future include???

     Take your technical certificate to an AAS degree, and then take your AAS degree to a bachelor’s degree–BAAS!

     Visit Richland College on Thursday, March 3, to get more information on using your skills and experience to help you get to that next educational level!!!

Spring 2016 Techie Transfer Fair