Category Archives: networking

Megabytes, Gigabytes, Terabytes . . . Really?

10-06-2014 final 187440476These terms are usually used in the world of computing to describe disk space, or data storage space, and system memory. For instance, just a few years ago we were describing hard drive space using the term Megabytes. Today, Gigabytes and Terabytes are the most common terms being used to describe the size of a hard drive.

But what are they? According to the IBM Dictionary of computing, when used to describe disk storage capacity, a megabyte is 1,000,000 bytes in decimal notation. But when the term megabyte is used for real and virtual storage, 2 to the 20th power or 1,048,576 bytes is the appropriate notation. According to the Microsoft Press Computer Dictionary, a megabyte means either 1,000,000 bytes or 1,048,576 bytes.

When referring to a megabyte for disk storage, the hard drive manufacturers use the standard that a megabyte is 1,000,000 bytes. This means that when you buy a 250 Gigabyte hard drive you will get a total of 250,000,000,000 bytes of available storage.

This is where it gets confusing because Windows uses the 1,048,576 byte rule so when you look at the Windows drive properties a 250 Gigabyte drive will only yield 232 Gigabytes of available storage space, a 750GB drive only shows 698GB and a One Terabyte hard drive will report a capacity of 931 Gigabytes. Anybody confused yet?

Both of these standards are correct depending on what type of storage you are referring.

Processor or Virtual Storage
1 Bit = Binary Digit
8 Bits = 1 Byte
1024 Bytes = 1 Kilobyte
1024 Kilobytes = 1 Megabyte
1024 Megabytes = 1 Gigabyte
1024 Gigabytes = 1 Terabyte
1024 Terabytes = 1 Petabyte
1024 Petabytes = 1 Exabyte

Disk Storage
1 Bit = Binary Digit
8 Bits = 1 Byte
1000 Bytes = 1 Kilobyte
1000 Kilobytes = 1 Megabyte
1000 Megabytes = 1 Gigabyte
1000 Gigabytes = 1 Terabyte
1000 Terabytes = 1 Petabyte
1000 Petabytes = 1 Exabyte

How about a little more detail?

A Bit is the smallest unit of data that a computer uses. It can be used to represent two states of information, such as Yes or No.

A Byte is equal to 8 Bits. A Byte can represent 256 states of information, for example, numbers or a combination of numbers and letters. 1 Byte could be equal to one character. 10 Bytes could be equal to a word. 100 Bytes would equal an average sentence.

A Kilobyte is approximately 1,000 Bytes, actually 1,024 Bytes depending on which definition is used. 1 Kilobyte would be equal to this paragraph you are reading, whereas 100 Kilobytes would equal an entire page.

A Megabyte is approximately 1,000 Kilobytes. In the early days of computing, a Megabyte was considered to be a large amount of data. These days with a 500 Gigabyte hard drive on a computer being common, a Megabyte doesn’t seem like much anymore. One of those old 3-1/2 inch floppy disks can hold 1.44 Megabytes or the equivalent of a small book. 100 Megabytes might hold a couple volumes of Encyclopedias. 600 Megabytes is about the amount of data that will fit on a CD-ROM disk.

A Gigabyte is approximately 1,000 Megabytes. A Gigabyte is still a very common term used these days when referring to disk space or drive storage. 1 Gigabyte of data is almost twice the amount of data that a CD-ROM can hold. But it’s about one thousand times the capacity of a 3-1/2 floppy disk. 1 Gigabyte could hold the contents of about 10 yards of books on a shelf. 100 Gigabytes could hold the entire library floor of academic journals.

A Terabyte is approximately one trillion bytes, or 1,000 Gigabytes. There was a time that I never thought I would see a 1 Terabyte hard drive, now one and two terabyte drives are the normal specs for many new computers. To put it in some perspective, a Terabyte could hold about 3.6 million 300 Kilobyte images or maybe about 300 hours of good quality video. A Terabyte could hold 1,000 copies of the Encyclopedia Britannica. Ten Terabytes could hold the printed collection of the Library of Congress. That’s a lot of data.

A Petabyte is approximately 1,000 Terabytes or one million Gigabytes. It’s hard to visualize what a Petabyte could hold. 1 Petabyte could hold approximately 20 million 4-door filing cabinets full of text. It could hold 500 billion pages of standard printed text. It would take about 500 million floppy disks to store the same amount of data.

An Exabyte is approximately 1,000 Petabytes. Another way to look at it is that an Exabyte is approximately one quintillion bytes or one billion Gigabytes. There is not much to compare to an Exabyte. It has been said that 5 Exabytes would be equal to all of the words ever spoken by mankind.


For more information on the Business Office Systems and Support department, contact Angela Nino, Lead Faculty, 972-238-6382.



Are You Using Mobile Apps to Help With Your Job Search and Connections?

If you are looking for employment or wanting to increase contacts in your professional network, you should consider looking at mobile tools that are available to assist you.
In January 2015, Business Daily News featured at least 10 apps that can help you with your employment search and networking, and best of all, THEY ARE FREE!

The table below provides a brief description of each app and its availability on the Android and iPhone/iPad devices. For a more detailed description, click this link.

05-04-2015 PP Table for BlogIf you want to upgrade or develop skills that can help you in today’s job market, consider enrolling in the Business Office Systems & Support program at Richland College. You will have a wide selection of courses (offered online and face-to-face) from which to choose. These courses range from basic keyboarding, computer literacy, business communications, Word, Excel, PowerPoint, Access (includes preparation for the Microsoft Office Specialist certification exam**), office procedures, etc. These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information contact Becky Jones, Associate Dean, at 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office Pro Plus 2013***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office 2013 Pro Plus (or 2011 on the Mac) which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote.


Twitter to the Rescue? How Administrative Professionals Can Use Twitter Tips From Colleagues to Stay Abreast!

02-23-2015 Twitter Birds 505720761Take a “working tip” from one of our BOSS students who is currently enrolled in Richland College’s online POFT 1309 Administrative Office Procedures course and how she discovered the merits of Twitter and that it can be a wonderful networking tool for helping administrative assistants (and others) get handy advice and tips from other admin professionals.

As part of a recent class assignment, Edith Garcia set out to explore some ways Twitter might prove helpful to administrative assistants in getting up-to-date information on how to be more successful and efficient in getting their work tasks completed. In the process of researching Twitter, Edith found that she had to change some of her original opinions of this social media platform. She has now come to view Twitter as a quick, invaluable way of getting tips from other admin colleagues.

So here, in her own words, Edith provides suggestions for basic Twitter use that administrative office professionals can use to stay current and stay connected with the changing face of technology:
02-23-2015 Twitter Term Balls 506650711

“One of the areas I decided to research was social media. As I reviewed some of the articles, the one that caught my attention was ‘Why Twitter Is Worth It.’ One of assignments in this course was to create a Twitter account. I didn’t have one until a couple days ago. I had always thought it [Twitter] was just a place to gossip in a few words. I didn’t know there are a lot of professionals advising others.”

“There was one example that informed me of the fact that you can get a lot of great [Twitter] feeds concerning your work. It can come in handy when you are in a struggle and can even find out things that are helpful. By following professionals on Twitter, you can enhance your knowledge. I plan to keep this Twitter account and to follow administrative professionals to enhance my knowledge and get some great advice.”

Original Source: – Blog article: “Why Twitter Is Worth It”

If you want to improve your productivity and decision-making skills, consider taking POFT 1309 Administrative Office Procedures in the BOSS program at Richland College. Richland College is located in northeast Dallas at 12800 Abrams Road, and both online and on-campus courses are offered. For more information contact Becky Jones, Associate Dean,

***Get a Free Copy of Microsoft Office Pro Plus 2013***If you are a student in the Dallas County Community College District, you are eligible to download a free version of Microsoft Office 2013 Pro Plus (or 2011 on the Mac) which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote.

Does Your Social Media Business Bio Contain These “Must Have” Ingredients?

10-06-2014 final 187440476Take a “working tip” from Richland College’s POFT 2312 Business Correspondence and Communication course on what you should do to improve your business social media bio:

Regardless of whether you are using LinkedIn, Facebook, Twitter, or other SM sites, follow this link to read Courtney Seiter’s excellent post on several important points to include in your SM business bio.

Because each site has its own unique characteristics, the web site Unbounce has created a terrific best practices reference chart to help you make the most of your bio information on Twitter, Facebook, Google+, and LinkedIn. They also recommend reviewing your SM bios every 3 months to ensure they are still relevant.

Finally, you will want to make sure your bio is free of any spelling, grammatical, or logical errors—did you use the word “form,” when you should have used “from” or “do” when the logical word should have been “due”?  Check and re-check for errors that scream “careless or unprofessional”!

If you want to improve your communication skills and learn more about how to use Social Media professionally, consider taking one or more courses in the BOSS program at Richland College.

Richland College, which is located in northeast Dallas at 12800 Abrams Road, offers both online and on-campus courses. For more information contact Becky Jones, Associate Dean, 972-238-6215.

***Get a Free Copy of Microsoft Office Pro Plus 2013***If you are a student in the Dallas County Community College District, you are eligible to download a free version of Microsoft Office 2013 Pro Plus (or 2011 on the Mac) which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote

2014 Trends in the Job Search Process

04-07-2014 - Classified Ad Image 466158975Technology and its offspring, social media, continue to impact the way people look for jobs. Not only are recent graduates competing for jobs but also mid-career job seekers and, yes, even baby boomers are all in the job market.

No matter your age or experience level, Arnie Fetig, who is head coach at JOBHUNTERCOACH.COM, offers readers some valuable advice on how to make the most of the job search process. He offers 10 important job search tips that job seekers should definitely keep in mind.

1.  Consider the use of both online and offline tools to help create a “best fit” for prospective employers and yourself. Realize that you must stay actively engaged with today’s employers through the use of social media and mobile apps. Using friends to help boost your visibility and availability is also a great “offline” strategy.

According to career adviser Hannah Morgan and the web site Jobvite, personal job referrals accounted for 40 percent of the job seekers finding their best or favorite job. On the other side of the coin, the employer side, 64 percent of the job recruiters rated referred candidates as those of the highest quality—so personal contacts DO matter!

04-07-2014 - Mobile Job Apps 4619913072.  Get yourself acquainted with mobile apps and realize the role they play in looking for employment. Understand that mobile apps will continue to be BIG in the job search process, and the use of these tools will only expand.

3.  Vary your communication types. While older job seekers still tend to use paper resumes to present themselves to employers, younger people are a lot more comfortable with video and online forms of communication. Older workers will need to consider more flexibility by incorporating newer communication types into their job search.

4.  Present your material in a manner that is clear, short, and targeted! According to Fertiz, job recruiters use to spend roughly 20-30 seconds reviewing each resume. Well, folks that review time is now down to 6 seconds!

5.  Make your information engaging. Become savvy at using links, video bios, infographics as part of the job search process and as part of the resume as well. There are a number of helpful online resume tools. These tools, which can help you build your online presence, include, CV Maker, and LiveCareer among others.

6.  Become part of the LinkedIn community, if you haven’t done so already and create a LinkedIn profile that shows more of your personal side (yet presented in a professional manner). Also, use the LinkedIn tool “Who’s Viewed Your Profile,” to help you use the analytics collected by LinkedIn for making your profile more appealing to potential employers and to engage with them. This tool is available to free users (some limitations) as well as to paid users.

7.  Follow companies of interest on Twitter.

8.  Prepare for group interviews. This interview process is being used increasingly by employers. You need to be ready for the prospect of being interviewed by a team as well as the possibility of being one of several job candidates being interviewed in the same session.

04-07-2014 Business Writing Skills 787719059.  Make sure your written communication skills are up to par. The use of “hard copy” may be on the decline, but good writing skills are very high in demand. You need to (a) be flexible, (b) have good grammar skills, and (c) be sensitive to and aware of the right tone and style needed for various communication platforms used today.

10.  Follow up your interview with a polite thank you message. Use this opportunity to get your name across the interviewer’s screen/desk again by highlighting the key points of the interview and how your skills can benefit the company.

For more details on Arnie Fetig’s job suggestions, visit his web site.

Get information on the BOSS program and how it can help you prepare for a successful career, contact Becky Jones, Associate Dean,  972-238-6215.

Perfecting Your Social Media Posts

03-17-2014 Perfecting Your Social Media Posts TS 166195724

If you use more than one of the social media (SM) platforms (Facebook, Twitter, Pinterest, Google+, etc.) to network and stay engaged with contacts, customers, the community, etc., you should be aware of the differences among them and how to use each platform most effectively.

David Hagy has created an excellent infographic that outlines the do’s and don’ts for each social media type.

The one word of caution he offers to SM writers is to avoid the temptation of using SM management tools such as HootSuite or Buffer to push out your content using the same format. Sure it’s fine to use HootSuite and Buffer to manage your SM planning and scheduling across platforms, but consider the strengths and weaknesses of each platform and adapt your message format accordingly.

Below are a few suggestions from David’s infographic, but click this link to see the full visual that contains the important points to keep in mind for each social media type.

David also offers suggestions for the best and worst times to post content by SM type. 

03-17-2014 Table Insert

For more information on the BOSS program and how you can get yourself better prepared for you career, contact Becky Jones, Associate Dean, or 972-238-6215.