Category Archives: Job Seeking Tips

5 Reasons to use Microsoft Publisher
  1. Affordable

Publisher is significantly cheaper than other desktop publishing programs.  In fact, it is bundled (or included) in many versions of Microsoft Office and Office 365 so you might already have it available on your computer.

  1. User Friendly

Publisher is very user friendly.  Since it is part of the Microsoft products, many of the commands are the same as in Microsoft Word.

  1. Templates

Microsoft Publisher comes with a large assortment of templates to help you create document.   These include flyers, posters, business cards, newsletters, banners, tickets, cards, and labels to name a few.

  1. Mail Merge

Publisher lets you use mail merge or email merge so you can customize publications to specific clients or information.  This provides a “personal touch” to your documents.  You can add merge to documents, emails, labels, or as a graphic overlay.

  1. End Product

You can save the file as a publisher file, a PDF file, a HTML file, a Word file, or a graphic file (JPEG, TIF, PNG or GIF).

  1. High Quality End Products

You can print the documents you create on your personal printer as an RGB color publication. There is also a wide variety of specialty papers you can purchase to print special document.  For example, there is special perforated, heavy stock paper you can purchase for business cards.    The documents created in publisher can also be exported to a file that is ready to be taken to a commercial printer.  Just make sure you are aware of any requirements the printer has before you create the document.

If you are interesting in learning more about a Publisher class or the Richland College Business Office Systems Program, send us an email at RichlandBOSS@dcccd.edu.


Wanted: Top-Flight Administrative Professionals Who Want to Grow with Their Companies!

499171549_aYes, today’s employers understand that not only are talented, highly-skilled administrative professionals assets to their companies but that they are also essential to the competitive success of these companies!

Over the years, the role of the administrative professional has changed dramatically, and the future shows that people who work in this capacity will continue to see changes in terms of duties and expectations.

In a 2015 joint research project conducted by Office Team and IAAP (International Association of Administrative Professionals), it was found that the skills most valued by employers and needed by administrative professionals include the following:

Time Management

The ability to maximize tasks effectively and efficiently is highly valued and desired. In fact, top-flight professionals are not only expected to manage their own tasks and time but also to manage the schedules of those whom they support—this may include team members, managing supervisors, and executives. Multi-tasking takes on a whole new meaning, but it goes with the turf for those who are truly successful in the art of task/time management.

Technical Skills

595140878_cBeing highly competent in Word, Excel, and PowerPoint—having your MOS certification in one or more of these applications—will go a long way in convincing a potential employer of your productivity capabilities.

Knowledgeable in layout and design—Microsoft Publisher for basic design (for more advanced projects, consider Adobe InDesign or Photoshop) can assist you in making your output look professional.

Collaboration and knowledge of databases—collaboration packages such as SharePoint are highly valued by companies as a way of housing company content and sharing this information within and among work groups. Other packages that are used by work groups for sharing (and by individuals) on projects include OneNote and Evernote. Your ability to work with databases such as Access and FileMaker Pro can only add to your attractiveness.

Social Media

Managers have increasingly turned to their admins in order to stay up-to-date on company social media interaction with customers, clients, and others. Knowing how to use social media professionally is now expected. Be sure you have a professional acquaintance with sites such as Facebook, Twitter, LinkedIn, Pinterest, and Instagram; and know their role and how to use them as business tools.

 

170463151_eFinally, and according to Matt Krumrie, those skills that have become known as “soft skills” and that include excellent communication skills (written and verbal), outstanding tact and diplomacy when working with others, and strong critical-thinking skills are indispensable. These soft skills “round out” what goes in to becoming and staying a top-flight administrative office professional!

 

 

If you want to develop or upgrade your skills to help you in today’s job market, consider enrolling in the Business Office Systems & Support program at Richland College. You will have a wide selection of courses (offered online and face-to-face) from which to choose. These courses range from basic keyboarding, computer literacy, administrative office procedures, business communications, Word, Excel, PowerPoint, Outlook, OneNote, Access (includes preparation for the Microsoft Office Specialist certification exam**) etc. These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.

Richland College is in northeast Dallas and located at 12800 Abrams Road. For more information, please contact Angela Nino at anino@dcccd.edu or call 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office 365***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office 365, which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote, which can be used on up to 5 devices.
Sources:
1.  Krumrie, Matt (2016, July 7) What to Look For In A Great Administrative Assistant. Retrieved from  https://www.ziprecruiter.com/blog/what-to-look-for-in-a-great-administrative-assistant/
2.  Office Team (A Robert Half Company) and IAAP (2015) How to Hire All-Star Administrative Professionals and Maximize Their Potential. Retrieved from https://www.roberthalf.com/officeteam/office-of-the-future-how-to-hire-all-star-administrative-professionals-and-maximize-their-potential

 


Why You Should Learn Excel!

Click on the YouTube video below to listen to the song that was created by University of Texas Professor Clint Tuttle and get an entertaining, enlightening serenade on why you should learn Microsoft Excel.

According to a 2015 U.S. News & World Report article, “If you want a better job, master Excel.”

Middle-skill Jobs—those jobs that require more than a high school diploma, but less than a bachelor’s degree—are considered the jobs that have long been associated with middle income wage earners. For example, jobs such as office and administrative assistants as well as managerial positions in industry, communications, retail, healthcare, and other major sectors want their employees to be proficient in spreadsheets—Excel.

In fact the demand for digital proficiency for these middle-skill jobs has only grown over time and will continue to grow. You can read more about these jobs by clicking this link to read the 2015 report (PDF file) prepared by Capital One Financial Corporation and Burning Glass Technologies.

Meanwhile, sit back and enjoy Professor Tuttle’s musical message—it’s the truth, folks!

GET DIGITALLY PREPARED TODAY by taking an Excel class or other Microsoft Office productivity software classes—Word, PowerPoint, Access, and Publisher—through Richland College’s BOSS Program. The Microsoft Office 2016 version and Windows 10 will be offered this coming fall!

**Richland College is an authorized Microsoft Testing Center for the Microsoft Office Specialist certification exams.

DYK–if you take a DCCCD class, you are eligible for a free download of the latest Microsoft Office 365 version? You can use your MS Office software on up to 5 devices!

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information on BOSS class offerings, please call 972-238-6215 or email Angela Nino at anino@dcccd.edu.


Are You Ready for These Administrative Assistant Positions???

03-31-2016-TI Job Search 515964426

 

 

 

 

 

 

 

 

Click on this image to find out more about administrative assistant positions that have recently been posted by Texas Instruments. Be sure to pay close attention to the qualifications and skills that are required for these jobs. Improve your hiring chances by making sure your skills are up-to-date.

If you need to update your communication and business writing skills OR your software skills, register for classes in Richland College’s BOSS program. For more information on classes, certificate programs, or the associate degree plan, e-mail Angela Nino at ANino@dcccd.edu or reach us by phone at 972-238-6215.


Are Two-Year Colleges Sometimes Better than Four-Year Universities?

graduation-hatCommunity colleges (also known as junior colleges) offer a two–year degree called an associate degree. A student with a strong academic record at a community college can then transfer to a more expensive state or private college for two more years to earn a bachelor’s degree.

However, the second function of community colleges is to prepare students for the job market by offering associate’s degrees in the career and technical areas and entry-level career training. Adult students who want to upgrade their skills for workforce reentry or advancement are also using the offerings of community colleges.

For some, community college is an opportunity to get extra academic guidance and support. Community colleges often have small class sizes. The priority of the faculty is teaching, not research. Plus there are generally lots of support services, such as mentoring programs and organized study groups. The difference in cost between a community college and a four-year university is substantial.

Read what the Washington Post had to say in an article published on June 29, 2015 regarding community colleges:  What’s wrong with going to a community college? How two-year colleges can be better than four-year universities.

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For more information on the Business Office Systems and Support department, contact Angela Nino, Lead Faculty, aedwords@dcccd.edu, 972-238-6382.

 


Millennials: Make Sure Your Soft Skills Are Up To Par!

10-19-2015 Millennials Need to Work on Soft Skills 528314961It doesn’t matter whether you are looking for a job, currently employed, or thinking about a promotion; if you were born sometime between the early 1980s and the early 2000s, please, please pay attention to your soft skills and make sure you are on par to make the most of your career success.

Take the time to do an in-depth self‑assessment your skills and then answer the following questions honestly:

 

 

  • Do you take your writing skills seriously—is your writing clear, coherent, and free of misspelled words and incorrect word usage—example: their versus there?
  • Do you check, double check and, yes, even triple check your facts and accuracy of numbers?
    How well do you really know Excel and Word (make sure it’s more than just “getting by”)?
  • Do you really know how to use Word and Excel to increase your work productivity and come up with better workplace solutions? You may know how to text, IM, post to Facebook, Twitter, and Instagram, but that may not be enough!
  • Do you really understand the background and goals of your current company?
  • Have you done your homework thoroughly and researched companies where you’d like to work?
  • Can you ask intelligent questions about these companies, their products and services, and their societal impact?
  • Do you look for logical, but innovative ways, to solve work problems?
  • Finally, as simple as it may sound, do you know how to follow directions?

One of the things that research has shown is that employers place high value on whether employees can communicate effectively in person as well as online, and that means you have to have a well-rounded, competent soft skills set.

As, you, the Millennials come of age, it is important to keep in keep in mind that you will be in the workforce for many more years to come, so it is important that your generation strive to be competitive on a global as well as national level.
Sources: http://blog.aarp.org/2015/04/27/millennials-need-to-work-on-bridging-skills-gap/
http://www.ets.org/s/research/29836/

If you need to improve your job skills, consider enrolling in the Business Office Systems & Support program at Richland College. There are a wide variety of courses (offered online and face-to-face) from which to choose.

These courses range from basic keyboarding, computer literacy, business communications, business English, office procedures, records management, Microsoft Excel, Word, PowerPoint, and Access (in preparation for the Microsoft Office Specialist certification exam**). These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information contact Becky Jones, Associate Dean, bjones@dcccd.edu at 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office Pro Plus 2013***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office 2013 Pro Plus (or 2011 on the Mac) which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote.


Know Both Sides of the SM Coin

Take a look at the infographic below (click twice on the image to enlarge it) to get some tips on how you can use social media (SM) in your job search and career networking.

09-08-2015 Make Social Media Work For YouLet’s face it—Social Media is a part of the business landscape today; it can help potential employers find you online and connect with you, but you need to be sure your online presence is one that is inviting, engaging, and professional!

If you want to upgrade or develop skills that can help you in today’s job market, consider enrolling in the Business Office Systems & Support program at Richland College. You will have a wide selection of courses (offered online and face-to-face) from which to choose. These courses range from basic keyboarding, computer literacy, business communications, Word, Excel, PowerPoint, Access (includes preparation for the Microsoft Office Specialist certification exam**), office procedures, etc. These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information contact Becky Jones, Associate Dean, bjones@dcccd.edu at 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office Pro Plus 2013***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office 2013 Pro Plus (or 2011 on the Mac) which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote.

 

 

 


Are You Using Mobile Apps to Help With Your Job Search and Connections?

If you are looking for employment or wanting to increase contacts in your professional network, you should consider looking at mobile tools that are available to assist you.
In January 2015, Business Daily News featured at least 10 apps that can help you with your employment search and networking, and best of all, THEY ARE FREE!

The table below provides a brief description of each app and its availability on the Android and iPhone/iPad devices. For a more detailed description, click this link.

05-04-2015 PP Table for BlogIf you want to upgrade or develop skills that can help you in today’s job market, consider enrolling in the Business Office Systems & Support program at Richland College. You will have a wide selection of courses (offered online and face-to-face) from which to choose. These courses range from basic keyboarding, computer literacy, business communications, Word, Excel, PowerPoint, Access (includes preparation for the Microsoft Office Specialist certification exam**), office procedures, etc. These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information contact Becky Jones, Associate Dean, bjones@dcccd.edu at 972-238-6215.

**Richland College is an authorized Microsoft Testing Center.

***Get a Free Copy of Microsoft Office Pro Plus 2013***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office 2013 Pro Plus (or 2011 on the Mac) which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote.

 


Do Your Administrative Professional Skills/Talents REALLY Measure Up to What Today’s Employers Want?

04-13-2015 Talent 188065235Talents, skills, talents, skills—these words are thrown around a lot today by employers and job seekers alike. And yet, what do these words really mean to people who want to get or upgrade their job marketability so they can be as attractive as possible to potential employers? What can you do to maximize your administrative skills/talents so that your earning potential is increased?

If anyone out there thought that careers in the administrative professional area were disappearing or boring, they need to read the latest reports to see how admin careers and roles are expanding and changing.

According to the 2015 salary guide for administrative professionals that was prepared by the Robert Half Company, 1.5 million new administrative professional jobs will be added between 2012 and 2022. Today’s administrative professionals will share a bigger role in company communications with customers and customer relations, and their salaries will be increasing.

Question: What does the changing role of administrative professionals mean if you are interested in the administrative professional field?

  • Answer: It means you need to have top-flight written and verbal communication skills—if you are bilingual, that could be a big plus.
  • It means you need to demonstrate to employers that you are flexible and willing to learn new tasks. Your related work experience is also a valued commodity.
  • It means you need to display professional behavior and keep abreast of trends by joining at least one professional organization.
  • It means you need to learn all you can about social media tools and how to use these tools in business settings. Some of the most widely used SM tools that are used by companies today include LinkedIn, Facebook, Pinterest, Twitter, Google+, and Instagram. It means you will need to show potential employers that you have excellent problem-solving abilities.
  • It means your technical skills need to be proficient, and in some cases advanced, in software applications such as Excel, Word, PowerPoint, Outlook. You can prove your software proficiency to employers by passing one or more of the Microsoft Office Specialist certification exams. These exams are available in Word (Core and Expert), Excel (Core and Expert), PowerPoint, Access, and Outlook.

04-13-2015 Career Ladder 81387343Question: What are some of the job titles for administrative professionals?

  • Answer: There are a large number of job titles in the administrative professional area; and while some of the traditional titles include Executive Assistant, Senior Office/Facilities Manager, Receptionist, there are new titles coming on the scene. These new job titles have been created by some companies to reflect the new duties many find admin personnel find themselves performing. According to Robert Hosking, who writes a blog for administrative professionals and employers, these new titles include Chief Executive Administrator, Administrative Services Manager, Director of Administration, and Administrative Chief of Staff.

Question: What are some salary ranges for administrative professionals and related jobs?

  • Answer: The table below, which was taken from data reported in the Robert Half Company survey, Administrative Hiring Trends Salary Guide 2015 reflects a “snapshot” for just a few of the titles reported and the salary gains from 2014 to 2015. For a more complete look at administrative salaries, click this link to visit the Robert Half Company web site and download the PDF 2015 salary guide (begins on page 10) for Administrative Professionals.

04-13-2015 Salary TableIf you want to upgrade or develop skills that can help you in today’s job market, consider enrolling in the Business Office Systems & Support program at Richland College. You will have a wide selection of courses (offered online and face-to-face) from which to choose.

These courses range from basic keyboarding, computer literacy, business communications, Word, Excel, PowerPoint, Access (includes preparation for the Microsoft Office Specialist certification exam**), office procedures, etc. These courses can all lead you towards a college-credit certificate or a 2-year associate’s degree.
**Richland College is an authorized Microsoft Testing Center.

Richland College is located in northeast Dallas at 12800 Abrams Road. For more information contact Becky Jones, Associate Dean, bjones@dcccd.edu at 972-238-6215.

***Get a Free Copy of Microsoft Office Pro Plus 2013***If you are a student in the Dallas County Community College District, you are eligible to download a FREE version of Microsoft Office 2013 Pro Plus (or 2011 on the Mac) which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote.

 

 


Writing to Win: The Great Untapped Talent Pool

by Royce Murcherson

Royce top pictureIn previous posts, I have always stressed the fundamentals of persuasive business writing found in my book, The Guide to Persuasive Business Writing: A New Model that Gets Results. But lately, an important book, Lean In by Sheryl Sandberg has come to my attention. It’s an honest, frank work that focuses on an untapped talent pool in the business world. It continues offering vital information on how these talented individuals can become leaders, champions, and partners. Who are the people that make up this untapped resource? Women.

At first sight, you might think this is just another self-help book full of advice you’ve already heard. I did, until I spoke with a female executive in a fortune 500 corporation. I suddenly realized a simple truth.   Chances are many women in the business world have lived the challenges presented in Sheryl Sandberg’s book and may not have realized that there are reasonable and available options for overcoming these challenges.

What does all of this come down too? It comes down to women being assertive and understanding the value of internal networking. It comes down to collaboration and communication. There are companies that encourage women to seek a more visible role as senior leaders.

In my conversation with the executive who is currently involved in a women’s internal networking group, I asked, what is the biggest value? She responded, “It’s the opportunity to meet with my peers, other women, and be sponsored by senior leaders who are also women.” She went on to explain how rewarding it was to be in a group with like-minded high performing women with ambition. But most importantly, she stressed the importance of having ‘confidants’, other women who share the same goals and challenges.

I pressed for more specific reasons on how women could benefit from internal networking circles. She said, “…it gives you the opportunity to meet peers from other areas of the company and expand your awareness of opportunities within the organization.”

As I understand it, there are three big advantages to networking circles:

  • You build relationships.
  • You are able to increase awareness of greater leadership opportunities.
  • You build knowledge with specific discussions on issues that help women to increase their effectiveness and exposure in the workplace.

Being a teacher, I needed more examples of real-time value, so I asked her what chapters in the book have ‘stayed’ with you, that is, the biggest simplest rules to remember? Quickly, she said chapters two and four.

Chapter two according to Sandberg is time to “Sit at the Table”. So what does this chapter boil down too I asked? She said, “…from what I have learned from reading the book is that women should take their proper place and not defer to eat the children’s table, be assertive.”

She went on to talk about chapter four, “It’s a Jungle Gym, not a Ladder.” I asked her to elaborate and she spoke about yet another great metaphor, the jungle gym. Apparently, the author wants women to understand that the way to success is not always a straight line. Lateral moves are good, but sometimes backwards moves can be made to build your skill set and advance.

So, if someone were to ask me what was the value in sitting down and talking to someone actively involved in a women’s group whose intent is to expand their reach professionally and personally, I would have to say this. Think Chess.

Royce Chess

 

It’s all about strategy and patience. Be strategic and recognize that women represent the great untapped pool of talent. Be strategic and do something about organizing this vast pool. Be patient and know that knowledge building and forging relationships may take time, but the rewards can be great.

In his review of Lean In, by Sheryl Sandberg, Sir Richard Branson, chairman of the Virgin Group stated, “…women in leadership roles is good for business as well as society.”

For a more expanded discussion on workplace etiquette, look forward to further posts, and see my book, Royce Murcherson, Ph.D., The Guide to Persuasive Business Writing: A New Model that Gets Results. (Iowa: Kendall-Hall, 2013)

Clip Art, provided by Microsoft Office Professional Academic, 2010

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For more information on the Business Office Systems and Support department, contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.