Author Archives: anino

Resume Tips

04-07-2014 - Classified Ad Image 466158975Are you in the job market or thinking of starting a search? If so, you need to remember that your resume is a marketing tool. Here are some do’s and don’ts when building your resume:

  • Make your resume easy to scan. Include white space and simple text. Do not use long blocks of text or paragraphs.
  • Put work experience before your education. Unless you are a new graduate, your work experience will be more important than your education section. Make sure your job are listed in reverse chronological order.
  • Make sure it is clear what your job title was. Recruiters only have time to quickly glance over resumes. If they cannot figure out what your job title is and what your job duties were, then they will pass you over for an easier to read resume.
  • Focus on your strengths that relate to the specific for which you are applying. If you can, include numbers that quantify more vague terms. For example, if you say that you managed a department, include how many people were in the department or the size of the budget.
  • Be consistent across the whole resume. If you use bullet points for your job duties or skills list, make sure you use them throughout the document.
  • Keep your resume to 1-2 pages in length. Anything longer than that is likely to be overlook because of time constraints for the reviewer.
  • Proofread! Have your neighbor proofread! Have your mother proofread! If you have any grammar or spelling typos, your resume will be in the trash quickly.

Winter Holiday Templates

184406076 (640x640)If you are like me, you really enjoy the winter holidays. There are so many different activities to enjoy! With each activity usually comes an invitation, a sign, and even thank you cards. If you share a special holiday food with someone you may need recipe cards. To help with all of these things, you can use Microsoft Word’s great templates. Here are a few below:

Gift List

Winter Snowman Invitation

Holiday Party Invitation

1/2 page Party Invitation with Poinsettas

Family Holiday Newsletter

Winter Event Flyer

Holiday Gift labels

Elegant Event Menu

Holiday Place Cards

Poinsetta Thank You card

Enjoy your winter holidays!!

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For more information on the Business Office Systems and Support department, contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.


Thanksgiving Word Templates

187954920 (640x425)Are you planning your Thanksgiving dinner or event? If so, you can use Microsoft Word templates to help you create all the necessary documents. Templates are very easy to use. You just type your text into the placeholders. You can use the images included on them, or you can delete the images and add your own. Some templates can be printed and written on, if you prefer to do so.

Here are links to several of the files that can make your preparations much easier. Just right-click on each one and save the file to your computer:

Party Invitation

Fall Celebration sign

Place Card

Menu

Recipe Card

Thank You Card

Enjoy creating all of the items for your special celebration or event!

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For more information on the Business Office Systems and Support department, contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.


Are You a Secret Weapon?

04-07-2014 Business Writing Skills 78771905Are you the secret weapon of a company and not even know it? Victoria Rabin has written a great article in Entrepreneur magazine (http://ht.ly/CiovO) about how many CEOs and executives know that they have one person that is their most important asset. That person is their executive assistant.

Are you interested in becoming this type of valued asset? Are you already in one of these positions but need some extra training? Check out the Business Office System and Support certificates and degrees at Richland College: http://www.richlandcollege.edu/boss/

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For more information on the Business Office Systems and Support department, contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.


Keeping Up with The Times

TimeIn order to stay in touch with what is going on in your industry, how do you keep up? In order to advance or even just stay current in your field, most of us have to read industry materials, like blogs, online articles, and magazines.

While reading one of these in an education article, I came across the following quote that had been attributed to the UCR University Honors Program in California, “While ever you are talking, you’re not listening. If you’re not listening, you’re not learning.” It encapsulated so well some of my thoughts lately.

So, how do we keep up with technology and our career field? Below are a few tips:

  1. Don’t just randomly read information. Find the blogs/websites of a few respected experts in your field. In my case, I found a few blogs of some internationally known educators. They will be constantly scanning the horizon, enabling me to digest the summaries from their blogs.
  2. Always keep a magazine or other reading materials with you. Or, make sure you have the online materials bookmarked on your phone or mobile device. If I am standing in line or sitting in a waiting room, I can be learning something related to training or technology instead of just reading whatever is available.
  3. Set aside time each week, maybe during your lunch hour or instead of watching a television show, to learn. After turning off the television more at my house, I realize how little I miss some of the shows that I thought I could not live without.

I know that these tips may not work for everyone. They are just my plan to help me learn more effectively and efficiently. I’m keeping up with new technology more, which makes me feel more confident when I’m teaching or talking with others. I hope some of these tips work for you, too!

Richland College, which is located in northeast Dallas at 12800 Abrams Road, offers both online and on-campus courses. For more information contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.

***Get a Free Copy of Microsoft Office Pro Plus 2013***If you are a student in the Dallas County Community College District, you are eligible to download a free version of Microsoft Office 2013 Pro Plus (or 2011 on the Mac) which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote


Microsoft Certification

bossMicrosoftOfficeSpecialistDo you have a job that uses Microsoft Word, Excel, Outlook, or PowerPoint? Have you been job hunting and continue to run across Word, PowerPoint and Excel on job descriptions?

Becoming Microsoft certified in Word, Excel, Access, Outlook or PowerPoint could improve your resume. You might want to think about adding one (or several) Microsoft Office Specialist certificates to your list of accomplishments.

We might think we know Microsoft Excel or Word, even at an advanced level. Have you ever started a job or project and realized that you don’t know the software like you need to?

Why not back up your skills with a world recognized certificate from Microsoft. Just studying and preparing for the exam can help you learn more about the software.

If you are interested in taking one of the certification exams, start at the Certiport website. (http://www.certiport.com) They administer the Microsoft exams. Richland College is a certified testing center. We have classes that can help you prepare. Give us a call: 972-238-6215!

Richland College, which is located in northeast Dallas at 12800 Abrams Road, offers both online and on-campus courses. For more information contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.

***Get a Free Copy of Microsoft Office Pro Plus 2013***If you are a student in the Dallas County Community College District, you are eligible to download a free version of Microsoft Office 2013 Pro Plus (or 2011 on the Mac) which includes Word, Excel, PowerPoint, Access, Outlook, Publisher, and OneNote.


Work Smarter with Excel Shortcuts

flikr-work-smarterWe all want to find a way to work more efficiently. For me, that involves knowing some ways to shorten my tasks in Excel, since I seem to use that frequently. Here are a couple of keyboard shortcuts that help me out.

The first is using the F9 key with formulas. When creating the formula, you can hit the F9 key and the formula will display actual values instead of the cell references. For example, type numbers in a few cells and use the Sum function button to create a simple Sum formula. Press the F9 key and you will see the actual values it is using in the formula instead of the cell references.

The second shortcut involves formulas, too. When I am debugging a worksheet, I sometimes want to highlight the cells that are referenced in a formula. To do this, I click on the cell with the formula and press Ctrl-[ (that’s Ctrl-open-square-bracket key just to the right of the P key). Excel highlights all the cells referenced by the formula, and moves to the first of the referenced cells.

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For more information on the Business Office Systems and Support department, contact Becky Jones, Associate Dean, bjones@dcccd.edu, 972-238-6215.


Make Your Spreadsheet Sparkle

Do you need help with your spreadsheet data? Make your numbers come alive with Excel’s great feature called Sparklines. In the versions before 2010, you needed a third party add-in app to be able to create these. In Excel 2010 and 2013, you now have access to these tiny charts that fit into a cell. However, they are meant to be embedded with the data, unlike charts.

The sparklines can show up in line, column or win/loss format. You can edit the design of the sparklines, too. Now, instead of just showing a table of numbers, you can really draw attention to your data by using the Sparklines. You can highlight growth or decline easily. You can do all of this without having to move from page to page to see different charts.

It is very easy to add Sparklines to your data. Just select the numbers that you would like to include. For a line format, you will need to select multiple rows/columns so that the data can create the points on the line. With just a single data point, the line format Sparkline will not work well. Then, click the Insert tab and look for the Sparkline group of buttons on the ribbon. If you choose the Line format, a dialog box will open letting you choose where to place the Sparklines. It works best to pick blank cells adjacent to the data. If you do not have a blank column/row, you can just insert one.

After you have inserted the initial Sparklines, you will see a special contextual tab that appears to the right of the rest of the regular tabs. This one is titled “Sparkline Tools” and will allow you to edit your Sparkline format, data, color, axis, and even switch to one of the other two main Sparkline styles. I was impressed with how easy all of this is! I immediately saw many uses for the lines and column formats. I will have to try some of my data with the win/loss format to see how I can use that one.

Take a Microsoft Office 2013 class that can help you improve your technology skills and productivity. You can choose from any number of career-enhancing classes in the BOSS program at Richland College. For more information, please contact Becky Jones, Associate Dean, bjones@dcccd.edu  972-238-6215.


If You Want to Lead, First Learn to Speak

141184078This is a post from our former Chancellor, Dr. Wright L. Lassiter, Jr. This excerpt is from one of his last Weekend Memo articles before he retired. We were honored to learn from his experience and leadership knowledge through these posts.

From: Chancellor’s Weekend Memo # 358

IF YOU WANT TO LEAD, FIRST LEARN TO SPEAK

Many years ago while working at Tuskegee Institute (Alabama), I was introduced to Toastmasters International by two friends/neighbors.  I came away from that meeting totally impressed with the Toastmasters vehicle for becoming a top-quality speaker.  Over the years, I have subsequently earned the highest Toastmasters designation — Distinguished Toastmaster.  Additionally, at each institution where I was employed after leaving Tuskegee, I have chartered Toastmasters clubs.  A new Toastmasters Club at the district headquarters was recently chartered.

In this commentary, I am sharing eight elements to aid one in becoming an accomplished speaker.  Great speakers are not born — they are made!

Point #1  –  Be Yourself, Know Yourself.   Anyone giving a speech has to be clear about his/her own beliefs.  If you have a sense of clarity, then you can move on to technique.

Point #2  –   Know Your Audience.   Find out beforehand what the audience mix is, what it expects from you, and what the topic for the occasion is.  Just before you speak, mill about and talk with people.  Assess their level of sophistication on the subject about which you will be speaking.  Know your time slot and stick to it.  Remember, disappearance makes the heart grow fonder.  You can make friends with a short speech, enemies with a long speech.

Point #3  –  Sell Only One Idea.   The most effective speeches have at their core a single idea that can be written concisely.  A speech is essentially a sale; you are better off to sell one thing at a time.  Nail down that core idea, then, in your speech, hammer it over and over.  Know what you want the audience to repeat to you when the speech is over.

Point #4  – Reveal Yourself.   If you want the audience to relate to you, share something about yourself so people will feel that you are one of them.

Point #5 – Write it Several Times.   Writing is discovery.  Our ideas don’t come into our minds marching in lockstep.  Sit down and do it — then get it right.  Get it written — then rewrite.  Your first rewrite should be a complete overhaul.  Avoid the worn out and overused.  Get to the point.  It is not enough to shape your speech to one idea.  Make sure it is the right idea for that audience.  Follow this three-step process for creating, loading, and triggering core ideas: First, write down any ideas that may serve the core of the speech.  Then, put the list away.  Let it “simmer and germinate” for at least 24 hours. Second, select the single idea that will drive your speech.  Now, take that idea apart and examine its elements. Third, trigger the idea.  Put it into action at each stage of your speech.  You should begin with the idea and end with it.  Every paragraph, every sentence, every word should be linked in some way to it.

Point #6 – Don’t Waste the Introduction.   Let the person introducing you know that the introduction is very important to you — that it sets the stage.  Introductions can be like movie cartoons — injecting humor, change of pace, and new perspectives before the main event.  Avoid it being an obituary.

Point #7  – The Delivery.   When you are well prepared, it is far easier to be relaxed when speaking.  Even the best of speakers (if they are human) get butterflies at the beginning of a speech.  A way to overcome the “flutters” is to memorize your opener.  The worst thing you can do is ramble, trying to say everything.  Visual aids?  Be careful here.  Your audience did not come for a slide show or a sales presentation.  It came for a speech.

Point #8  –  Take Charge of the Question and Answer Period.   If a question and answer period is on the program, consider reducing the length of your speech to make time for it.  The beginning of the Q & A session is an abrupt transition from a speech.  You have been talking; now it is time to both talk and listen.  You must be sure to listen!

When it is all over, there is one cardinal rule:  decide how to improve the next time!  Hold on to these pointers as a reference tool and refer to it often.  Let it be a reminder of things to think about each time you make a speech!  Just — “food for thought.”

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For more information on how BOSS classes can help you become more productive and effective or information on the BOSS degree and certificates, contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.

Join us on Facebook at https://www.facebook.com/groups/RLCBOSS/

 


Thoughts from the New Chancellor

157601193This is the first post from Dr. Joe D. May, the new Chancellor of the Dallas County Community College District.  We are honored to learn from his experience and leadership knowledge through these posts. Check back monthly for his posts!

Excerpt from: Chancellor’s Weekend Memo # 362

THIRST FOR LEARNING

A great deal of the values I hold and the way I think are the result of growing up in East Texas.  This background left me with an insatiable curiosity and a thirst for learning.  I am continually reading, listening to books-on-tape, and taking online courses.  I believe that if you are not learning new things, then you stop being innovative.

I am at the Dallas County Community College District for the same reason you are . . . to change the world through education.  We have achieved that goal in the past, and we will continue to do so into the future.

As I get to know you better, I am committed to leading our colleges toward greatness.  However, those efforts mean that we must all pull in the same direction.  We should never underestimate what we each can do every day to make a difference in the lives of both our students and our communities.

One of the greatest aspects of working at a community college is that we can easily find meaning in our work.  For those of us who believe in the community college mission, we know this is not just work — we are dedicated to improving other people’s lives.  I cannot think of a better calling.

Countless organizations say that they want to change the world; few, however, can actually make this happen.  Because we have outstanding people, resources, and commitment, I know that the best years of the Dallas County Community College District are ahead of us.  As the new chancellor, I couldn’t be more enthusiastic and optimistic.

Let’s change Dallas together,

Joe

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For more information on how BOSS classes can help you become more productive and effective or information on the BOSS degree and certificates, contact Becky Jones, Associate Dean, bjones@dcccd.edu 972-238-6215.

Join us on Facebook at https://www.facebook.com/groups/RLCBOSS/