7 No-Nos That Can Help You Improve Your Productivity!

09-30-2013 - Postit Notes--174361729I am sure we are all accustomed to reading about the “dos” that can help with tasks and productivity, but Jill Harness “flips the coin” in her infographic article and provides us with an excellent list of “don’ts” to keep in mind for becoming more productive.

If you want to improve your daily productivity, here are some habits you should definitely avoid, or break if you are currently guilty of any of these no-nos:

 

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Bad Work Habit

Comment/Advice

1

Checking Your E-mail Constantly Unless you are expecting an urgent message that must be acted upon immediately, set a schedule for checking your messages during the day e.g., 9 a.m., then again just before noon, and 45 minutes before you leave for the day.

2

Keeping A Cluttered Desk Not only is this habit counterproductive, it is one that can lead to confusion, missing information, and time wasted. You will be viewed as inefficient! Remember the saying, “time is money, and money is time.” Take the time to organize your work area so all related items are filed or placed in close proximity.

3

Not Paying Attention to Ergonomics Have you ever wondered why you are prone to headaches or backaches Monday through Friday, but for some reason, they mysteriously disappear on the weekends? Take a look at your workstation. If it is too cushy, you may not be getting the proper support; but as Jill Harness cautions, don’t be tempted to go to the other extreme and have a chair that is “overly-adequate” in terms of lumbar support. You should also check other ergonomic elements such as lighting and the keyboard. Get your eyes examined at least once a year also.

4

Trying to Multitask And we thought we could be jugglers and keep several tasks in the air! While most of us can actually “walk and chew gum at the same time,” it isn’t efficient, accurate, or productive to multitask (2 or more simultaneous tasks). According to Harness, research shows we actually reduce our IQs by 10 points when we attempt to multitask.  Use your brain cells effectively.

 

5

Setting Numerous Online Notifications By setting multiple notifications to your phone, tablet, laptop, or desktop; you will almost certainly guarantee frustration, confusion, and opportunities for mistakes. Develop a workable plan and stick to it regarding how you want to reminded (due dates/times) of important items.

6

Allowing Others to Constantly Interrupt You If you are known as the person who is always ready to engage in conversation—related and nonrelated—then you’ve set yourself up for making mistakes, being nonproductive, and always running behind schedule. Remember, you are not there to socialize 24/7. Nicely, but firmly, let your coworkers know that your office is not a “drop-in” center.

7

Creating a “Mission Impossible” List of To-Dos Go ahead and create lists that require you to leap tall buildings in a single bound—dream of becoming that SuperPerson! Seriously, set realistic timeframes needed to complete tasks, and use strategies for getting the resources needed to get the job done.  To be sure, there will be those unexpected times when something does take longer; but as time goes by, your previous experience and knowledge will prove invaluable towards helping you gauge the time needed to get your tasks done successfully and efficiently.

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